Exact Staff is seeking an organized and detail-oriented Accounts Receivable Coordinator to join our clients team. In this role, you will collaborate with clients, Client Relationship Managers (CRMs), and other team members to ensure accurate and timely invoicing of commodities, accounts management (AM), and client accounts. You will be responsible for verifying billing information, processing invoices, and sending periodic billing statements to clients. You will also ensure the accuracy of financial data and postings to maintain a low aging balance of receivables.

• Job Title: Accounts Receivable Clerk 
• Location: Fresno Ca
• Hours: Monday through Friday 8:00 AM to 5:00 PM
• Payrate: $20.00 to $23.00 an hour depending on experience

Key Responsibilities:

• Invoicing & Billing:
• Receive shipping manifests and bills of lading for client invoicing, ensuring outbound shipments match.
• Verify pricing and bill of lading charges are approved by the Operations Manager or other designated management.
• Create invoices based on shipping documentation with management-approved pricing and update the daily sales report.
• For inbound shipments, confirm final pricing with CIF or consult CRMs for any discrepancies.
• Verify client name, shipping ID, descriptions, quantity, and pricing before sending sales orders for approval.
• Financial Data Processing:
• Post invoices to the general ledger accurately.
• Apply payments daily or as needed and reconcile discrepancies.
• Record cash payments and immediately apply them to the customer's invoice.
• Operate equipment to perform calculations and produce necessary financial documents.
• Review and verify figures, postings, and documents for correctness, accuracy, and proper coding.
• Reporting & Compliance:
• Assist the Controller in monthly end reporting and analysis.
• Report any discrepancies or ideas for improving efficiency to supervisors.
• Ensure adherence to all safety and compliance regulations.
• General Administration:
• Maintain accurate records and assist in tracking the aging of receivables.
• Support the reconciliation and reporting of financial discrepancies.
• Maintain organized records and files, adhering to the company's guidelines.

Minimum Qualifications:

• High School Diploma or GED required.
• 1-5 years of relevant work experience preferred.

Required Abilities, Knowledge, and Skills:

• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Experience with Microsoft Dynamics NAV or similar accounting software.
• Strong verbal and written communication skills.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Detail-oriented, organized, and capable of prioritizing effectively.
• Professional demeanor and positive attitude.

Requirements:

·         Valid identification that proves your right to work in the United States

·         As a condition of employment, you may be required to pass a drug screen and background check

·         Call us today to discuss your work experience and we will match you with most appropriate client!

EXACT STAFF is an E-Verify employer. All offers of employment are conditioned upon presenting identification proving identity and the legal right to work in the U.S. Exact Staff is an equal opportunity employer. We are dedicated to ensuring that all decisions regarding terms, conditions and privileges of employment are in accordance with our principles of equal opportunity. We will not discriminate against employees or applicants on the basis of race, color, national origin, ancestry, religious creed or religious beliefs, age, sex, marital status, medical condition, pregnancy, childbirth or related medical condition, sexual orientation, gender identity or expression, physical disability, mental disability, citizenship, military status, protected genetic characteristics, or any other characteristic protected by state or federal law or local ordinance. We comply with the ADA and applicable state and local laws and consider reasonable accommodation measures that may be necessary for eligible applicants to perform essential functions of the job. Hire may be subject to passing a medical examination, skill and agility tests. LOS ANGELES APPLICANTS: Exact Staff will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVIII of the Los Angeles Municipal Code