We are seeking a dependable and detail-oriented Administrative Assistant to support daily office operations for a growing local business. This role is ideal for an organized professional who enjoys customer service, office administration, accounts receivable support, and managing multiple responsibilities in a fast-paced environment.

The ideal candidate will be tech-savvy, highly organized, and capable of working independently after completing training.

Responsibilities

• Answer and manage high-volume incoming customer calls.
• Utilize CRM systems to release orders and process invoices.
• Monitor, respond to, and manage incoming emails.
• Follow up on outstanding customer balances and payment inquiries.
• Schedule and manage automated appointment reminder calls.
• Assist with accounts receivable processes and payment tracking.
• Receive and process checks submitted by field technicians.
• Maintain accurate records and documentation.
• Support daily office operations and administrative functions.
• Accept and coordinate deliveries as needed.
• Provide exceptional customer service while maintaining professionalism and accuracy.
• Assist with additional administrative duties as assigned.

Qualifications

• Previous Administrative Assistant, Office Assistant, Customer Service, or Office Administration experience preferred.
• Strong computer skills and ability to learn new software quickly.
• Experience working with CRM systems, invoicing platforms, and dual-monitor environments preferred.
• PestPac experience is a plus but not required.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Strong customer service and problem-solving abilities.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Reliable attendance and punctuality required.
• Ability to work independently after training is completed.
• Must reside locally within the Woodland Hills or Canoga Park area.

Preferred Experience

• Administrative Assistant
• Office Assistant
• Office Administrator
• Administrative Coordinator
• Customer Service Representative
• Accounts Receivable Support
• Invoicing
• CRM Software
• Data Entry
• Scheduling
• Microsoft Office

Pay, Schedule & Location

• Pay: $24.00 per hour
• Schedule: Monday-Friday, 8:30 AM - 1:30 PM
• Location: Canoga Park, CA
• Part-Time Position

Training & Work Environment

The selected candidate will receive hands-on training and support from management. Once training is complete, the Administrative Assistant will independently manage daily office operations and serve as a key point of contact for customers, vendors, and office activities.

Benefits Available:

• Medical, Dental, Vision, and Prescription Insurance
• $0 copay for unlimited Teladoc virtual visits
• Employee Assistance Program (medical, financial, or legal support)
• Coverage available for spouse, domestic partner, and children
• Pet insurance available
• Resources for parents with children of developmental disabilities.

Hiring Requirements:

• Valid identification that proves your right to work in the United States
• As a condition of employment, you may be required to pass a drug screen and background check.

Apply Today!

Immediate openings available. Apply now to speak with an Exact Staff recruiter and start the hiring process quickly.

Register online at www.exactstaff.com/register

After registering, please contact Annazette at (818) 348-1100 to discuss your qualifications and schedule an interview.

Exact Staff, Inc.
30 Years of Workforce Solutions