Vacaville, CA | Full-Time | Monday–Friday

Exact Staff is hiring a reliable and detail-oriented Administrative Assistant for our client in Vacaville, CA. This role performs clerical and administrative functions that support company success. This is a long-term opportunity with room for advancement for someone with strong organizational skills and the ability to manage multiple tasks. Weekly pay included.

This position is ideal for individuals with office administration or related administrative experience.

What You'll Be Doing:

• Answer all incoming phone calls and direct them to the appropriate personnel; take and distribute messages as necessary
• Organize and schedule appointments for service, route, and well technicians
• Prepare all service orders and paperwork for scheduled services
• Write and distribute emails, correspondence, memos, letters, faxes, and forms
• Maintain filing systems, including service orders, vendor invoices, reports, and other documents
• Maintain contact and access lists, invoice email lists, and auto-credit card lists
• Provide general support to visitors and act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Prepare invoices for review and approval and distribute via email or USPS mail
• Run operational errands as needed, including bank deposits, picking up merchandise from vendor facilities, and bringing mail to the post office
• Distribute prepared estimates to clients and maintain follow-up records
• Maintain vehicle fleet maintenance records and schedule service as needed with the appropriate vendor
• Perform Accounts Payable/Accounts Receivable

Qualifications:

• Strong attention to detail
• Strong organizational skills
• Ability to work independently and meet deadlines
• Previous experience in office administration or other related fields
• QuickBooks experience a plus
• Ability to prioritize and multitask
• Excellent written and verbal communication skills

Pay, Schedule, and Location:

• Pay Rate: $21.00/hour
• Schedule: Full-Time, Monday–Friday
• Location: Vacaville, CA
• Long-term opportunity with room for advancement

Benefits Available:

• Medical, Dental, Vision, and Prescription Insurance
• $0 copay for unlimited Teladoc virtual visits
• Employee Assistance Program (medical, financial, or legal support)
• Coverage available for spouse, domestic partner, and children
• Pet insurance available
• Resources for parents with children of developmental disabilities

Hiring Requirements:

• Valid identification that proves your right to work in the United States
• As a condition of employment, you may be required to pass a drug screen and background check.

Apply Today!
If you have strong organizational skills, attention to detail, and the ability to manage multiple responsibilities, this could be a great opportunity for you. Apply with Exact Staff today!

Exact Staff, Inc.
30 Years of Workforce Solutions