Vacaville, CA | Full-Time

Exact Staff is hiring a dependable, organized, and detail-oriented Administrative Assistant to join our client's team. This is a long-term opportunity with room for growth and advancement. The Administrative Assistant will provide clerical and administrative support to help keep daily business operations running smoothly, working closely with customers, vendors, technicians, and management. The right candidate will have the opportunity to take on additional responsibilities and grow within the company.

This position is ideal for individuals with office administration or administrative support experience.

What You'll Be Doing:

• Answer incoming phone calls, direct calls to the appropriate personnel, and take and distribute messages
• Organize and schedule service appointments for service, route, and well technicians
• Prepare service orders and paperwork for scheduled services
• Prepare and distribute professional emails, correspondence, letters, forms, and other documents
• Maintain organized files, including service orders, vendor invoices, reports, and other records
• Maintain contact and access lists, invoice email lists, and auto-credit card information
• Greet and assist visitors and serve as a point of contact for internal and external customers
• Provide administrative support to management and senior administrative staff
• Prepare invoices for review and approval and distribute them by email or USPS mail
• Distribute prepared estimates to customers and maintain accurate follow-up records
• Maintain vehicle fleet maintenance records and schedule service with appropriate vendors
• Assist with Accounts Payable and Accounts Receivable
• Communicate with customers, vendors, technicians, and other business contacts
• Run occasional business-related errands, including bank deposits, vendor pickups, and post office runs
• Perform other administrative duties as needed to support the team

Qualifications:

• Previous experience in office administration, administrative support, or a related field
• Strong attention to detail
• Strong organizational skills
• Ability to prioritize and multitask
• Ability to work independently and meet deadlines
• Excellent written and verbal communication skills
• Professional telephone and customer service skills
• Dependable and reliable
• QuickBooks experience preferred
• Accounts Payable/Accounts Receivable experience preferred
• Invoicing experience preferred
• Experience scheduling service technicians preferred
• Experience working in a service-based business preferred
• Experience working with customers and vendors preferred

Pay, Schedule, and Location:

• Pay Rate: $21.00–$26.00/hour, DOE
• Schedule: Full-Time
• Location: Vacaville, CA
• Long-term opportunity with room for growth and advancement

Benefits Available:

• Medical, Dental, Vision, and Prescription Insurance
• $0 copay for unlimited Teladoc virtual visits
• Employee Assistance Program (medical, financial, or legal support)
• Coverage available for spouse, domestic partner, and children
• Pet insurance available
• Resources for parents with children of developmental disabilities

Hiring Requirements:

• Valid identification that proves your right to work in the United States
• As a condition of employment, you may be required to pass a drug screen and background check.

Apply Today!
If you're looking for a stable, long-term Administrative Assistant position where you can use your organizational and communication skills, learn new responsibilities, and have an opportunity for growth and advancement, we'd like to hear from you. Apply today for consideration!

Exact Staff, Inc.
30 Years of Workforce Solutions