Our client is an organization comprising some of the most brilliant minds in business, composed primarily of chief executives, to learn and grow in the United States. We are searching for a smart and professional Executive Assistant and Event Coordinator to join our client’s office, located in Houston.

This is a full-time, direct-hire position. Monday to Friday, from 8 am to 5 pm.

Note: This is a hybrid position, where you may be asked to attend some of these events. Keep in mind that to be considered, you must be in the Houston area.

This position is a combination of Executive Assistant, Account Management, and Event Management work.

You will be responsible for supporting the chapter by delivering concise and consistent communications, supporting the planning of learning events, updating the chapter's apps and websites, executing board meetings, and providing financial and budgeting support for the chapter.

You will also:

• Executing the vision and strategic plan for the chapter by collaborating with the chapter officers
• Managing logistics for the board meetings, which includes everything from generating pre-reads, keeping meeting minutes, circulating the meeting minutes, and the necessary follow-up.
• Ensure the branch complies with governance responsibilities.
• Importantly, you will collaborate with the event planner, the learning officers, and the event chairs to administer and support learning and social events.
• Attending all learning events to provide on-the-ground support and coordination.
• Generating reports, transcribing minutes from meetings, creating presentations, maintaining the website, and tracking event RSVPs by utilizing various software, including Google, Salesforce, and our client’s internal tools.
• Collaborate with the Membership Officer by managing the prospect application process and ensuring all new members are integrated into the chapter.
• Manage the membership lifecycle process, from new member applications to onboarding, to renewals, and terminations.
• Manage all member fee collections for dues, events, or other related fees.
• Oversee chapter communications to the memberships, such as newsletters, emails, videos, website postings, or text messages.
• Manage the budget and make sure that the events don’t go over it.

This is what we are going to be looking for in your candidacy:

• You have at least 8+ years of experience in Executive Level Administrative Support
• You must be local to the Houston area.
• You are a seasoned event planner, and you have previous experience in planning both small-scale and large-scale events.
• You must have at least a bachelor’s degree or higher level of education.
• You are familiar with AI platforms (ChatGPT/Claude/Gemini), and you know how to utilize them to great effect.
• You have previous experience with senior executives and how they operate, OR for major business organizations like non-profits or educational organizations.
• You have strong administrative, event planning, and customer service skills for high-end clientele.
• You can manage multiple tasks at once, in an environment that often changes priorities.
• You have experience in planning high-level corporate meetings.
• You are open to travel, and you can travel and attend various learning events.
• You are proficient in Google and Microsoft Business Office Suite (Sheets, Docs, Slides), Salesforce, QuickBooks, and other general software (e-signature, survey software, etc.)

Hiring Requirements:

• Valid identification that proves your right to work in the United States
• As a condition of employment, you may be required to pass a drug screen and background check.
• Call us today to discuss your work experience, and we will match you with our most appropriate client.

If you are interested, please apply! We would love to hear from you. Once you do so, a representative will reach out to you for the next steps in the interview process. Thank you.

EXACT STAFF is an E-Verify employer. All offers of employment are conditioned upon presenting identification proving identity and the legal right to work in the U.S. Exact Staff is an equal opportunity employer. We are dedicated to ensuring that all decisions regarding terms, conditions and privileges of employment are in accordance with our principles of equal opportunity. We will not discriminate against employees or applicants on the basis of race, color, national origin, ancestry, religious creed or religious beliefs, age, sex, marital status, medical condition, pregnancy, childbirth or related medical condition, sexual orientation, gender identity or expression, physical disability, mental disability, citizenship, military status, protected genetic characteristics, or any other characteristic protected by state or federal law or local ordinance. We comply with the ADA and applicable state and local laws and consider reasonable accommodation measures that may be necessary for eligible applicants to perform essential functions of the job. Hire may be subject to passing a medical examination, skill and agility tests. LOS ANGELES APPLICANTS: Exact Staff will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVIII of the Los Angeles Municipal Code