A well-established and fast-paced boutique law firm in Calabasas is seeking a skilled and detail-oriented Legal Office Coordinator with strong probate law experience to provide comprehensive support to attorneys. This role is heavily focused on probate and estate administration matters, with additional exposure to litigation, corporate, and real estate practice areas. The ideal candidate will play a critical role in ensuring the efficient day-to-day operation of the office while providing high-level administrative and legal support to attorneys and clients navigating sensitive probate matters.

• Location: Calabasas, CA
• Hourly Rate: $24.00–$30.00/hr DOE
  

Key Responsibilities

• Manage attorney calendars, including probate court hearings, deadlines, client meetings, and internal case milestones.
• Draft, format, proofread, and finalize probate-related legal documents, including petitions, notices, accountings, letters, pleadings, and court filings.
• Prepare and manage probate court filings, including e-filing, service of documents, and tracking statutory deadlines.
• Maintain organized and accurate probate and estate administration files, both physical and electronic, ensuring confidentiality and compliance.
• Communicate professionally and compassionately with probate clients, beneficiaries, courts, vendors, and opposing counsel.
• Coordinate court logistics, document delivery, and calendaring of hearings and statutory timelines.
• Assist with billing, timekeeping, and monitoring office supply levels.
• Handle sensitive and confidential information with the utmost integrity, particularly in estate and probate matters.
• Contribute to a collaborative, team-oriented work environment and proactively resolve administrative and case-related issues.

Qualifications

• Experience: Minimum 1–2 years in a law firm or legal department, with demonstrated experience in probate or estate administration.
• Probate Knowledge: Familiarity with probate court procedures, filings, deadlines, and terminology, probate experience is required.
• Technical Skills: Proficient in Microsoft Office (especially Word and Excel), legal document formatting, and e-filing systems.
• Communication: Excellent verbal and written communication skills, with the ability to interact professionally and empathetically with probate clients.
• Detail-Oriented: Strong attention to grammar, legal formatting, deadlines, and document accuracy.
• Organizational Skills: Ability to multitask, prioritize responsibilities, and work efficiently in a deadline-driven environment.
• Professionalism: Maintains confidentiality, exercises, sound judgment, and demonstrates a strong client-service mindset.
• Team Player: Willing to collaborate, learn, and adapt in a fast-paced legal environment.

Why Join Us?

• Join a respected firm that values excellence, integrity, and high-quality legal services.
• Directly support attorneys working on meaningful and complex legal matters.
• Gain exposure to various areas of law and have a hands-on role in daily operations.
• Work in a professional, supportive environment that promotes growth and attention to detail.

Hiring Requirements

• Valid identification that proves your right to work in the United States
• As a condition of employment, you may be required to pass a drug screen and background check
• Register with us before calling at www.exactstaff.com/register
• Call Annazette today to discuss your work experience, and we will match you with our most appropriate client.

EXACT STAFF is an E-Verify employer. All offers of employment are conditioned upon presenting identification proving identity and the legal right to work in the U.S. Exact Staff is an equal opportunity employer. We are dedicated to ensuring that all decisions regarding terms, conditions and privileges of employment are in accordance with our principles of equal opportunity. We will not discriminate against employees or applicants on the basis of race, color, national origin, ancestry, religious creed or religious beliefs, age, sex, marital status, medical condition, pregnancy, childbirth or related medical condition, sexual orientation, gender identity or expression, physical disability, mental disability, citizenship, military status, protected genetic characteristics, or any other characteristic protected by state or federal law or local ordinance. We comply with the ADA and applicable state and local laws and consider reasonable accommodation measures that may be necessary for eligible applicants to perform essential functions of the job. Hire may be subject to passing a medical examination, skill and agility tests. LOS ANGELES APPLICANTS: Exact Staff will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVIII of the Los Angeles Municipal Code