We are seeking an enthusiastic and capable individual to join our team as an Operations Coordinator, supporting both executive leadership and customer-facing operations. This role works closely with senior leadership, including direct support to the Chief Marketing Officer (CMO), while also serving as a key link between internal teams and customers.

• Operations Coordinator – Executive & Customer Support
• Schedule: Monday–Friday, 9:00 AM – 5:30 PM
• Pay: $22–$27 per hour (depending on experience)
          

Key Responsibilities:

• Provide direct administrative and scheduling support to the Chief Marketing Officer (CMO), including managing priorities, tasks, and appointments
• Take detailed meeting notes and ensure timely follow-up on action items
• Monitor, organize, and respond to email communications professionally
• Maintain organized executive calendars using Calendly, scheduling meetings and events
• Serve as a primary point of contact for customer inquiries, delivering excellent service
• Create and manage customer accounts, signatures, invoices, and serial numbers
• Coordinate with the sales team to follow up on leads, gather feedback, and maintain accurate records
• Handle incoming service calls, resolve customer concerns, and schedule service appointments
• Assist with email and SMS templates for customer and sales communications
• Collaborate with reception to send welcome materials, quality control messages, and promotions
• Support leadership with presentations and basic materials using Canva
• Provide general administrative support, including documentation and record management
• Answer incoming phone calls in a professional and courteous manner
• Assist with travel arrangements, including booking flights

 

Qualifications:

• Strong written and verbal communication skills
• Excellent organizational and multitasking abilities
• Proficiency in QuickBooks, Microsoft Office Suite, Canva, and Calendly
• Ability to work independently while collaborating with leadership and teams
• Prior experience in administrative support, customer service, or sales preferred

 

Benefits Available:

• Medical, Dental, Vision, and Prescription Insurance
• $0 copay for unlimited Teladoc virtual visits
• Employee Assistance Program (medical, financial, or legal support)
• Coverage available for spouse, domestic partner, and children
• Pet insurance available
• Resources for parents with children of developmental disabilities.

 

 

Hiring Requirements:

• Valid identification that proves your right to work in the United States
• As a condition of employment, you may be required to pass a drug screen and background check.

 

Apply Today:

• Call 661-393-9700 to discuss your work experience
• Register online at www.exactstaff.com/register

 

EXACT STAFF is an E-Verify employer. All offers of employment are conditioned upon presenting identification proving identity and the legal right to work in the U.S. Exact Staff is an equal opportunity employer. We are dedicated to ensuring that all decisions regarding terms, conditions and privileges of employment are in accordance with our principles of equal opportunity. We will not discriminate against employees or applicants on the basis of race, color, national origin, ancestry, religious creed or religious beliefs, age, sex, marital status, medical condition, pregnancy, childbirth or related medical condition, sexual orientation, gender identity or expression, physical disability, mental disability, citizenship, military status, protected genetic characteristics, or any other characteristic protected by state or federal law or local ordinance. We comply with the ADA and applicable state and local laws and consider reasonable accommodation measures that may be necessary for eligible applicants to perform essential functions of the job. Hire may be subject to passing a medical examination, skill and agility tests. LOS ANGELES APPLICANTS: Exact Staff will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of Article 9 to Chapter XVIII of the Los Angeles Municipal Code